Feb. 2017 Minutes

Board of Directors Monthly Meeting Minutes, Tuesday, February 21, 2017


Present:  G. Colbert, M. Novack, M. Compton, J. Fernie, J. Compton, G. Gustavson, A. Richardson, B. Tassie, R. Castanha, D. Vonier, G. Lingle, B. Bourke (Scientific Advisor), M. Spencer (Administrative Assistant), and C. Turner (Webmaster).

Absent:  S. Harding, B. Molyneux, and S. Oshiro.

A quorum was called and the meeting was called to order at 7:02pm.

Approval of minutes:  The minutes of the January 17, 2017 meeting were approved.

Finance Report:  G. Gustavson reported that the bills have been received from the Comptons for the boat repair.  They were under the $500 we had approved, and will be paid promptly.  The bill for the boat insurance has not yet come in.  Beverly Hiramatsu has received her check for work done on the litigation.  She has been asked to separate bills and categorize her charges such as, bylaws, litigation, DPP in the future.  We are waiting for a list of suggested By-Law changes from her also.

Finance Report:  Approximately 60 households are in some form of arrears, but only 21 of those are for either of the last two years.  The Delinquency letter has been written and approved with several wording changes.  This will accompany the bills being sent out.  A. Richardson will confer with Accounting Solutions to ask if we can change some wording on the bill. M. Novack moved and J. Fernie seconded that the late fee be 10% ($30) per year.  All late fees will be waived if bill is paid in full by June1, 2017.

Community Relations:  Ikaika Anderson’s representative s at the Kailua Neighborhood Board stated that we had approximately 8.7 million visitors last year.  It is important that bays and beaches are clean as they are important assets.  To that end, he would like to set up a meeting  with ELRA to discuss how those goals can be accomplished.  His scheduler, Gail Meyers, will arrange the meeting.

Lake Maintenance:  A report from S. Oshiro stated that after our 1st big windstorm, about 7 workers including Mike Compton in the Security boat helped clean the lake on January 29th. Most trash and several boats that had gone missing were found in Kimo’s Cove.

Lake Health:  B. Bourke reported that the lake was opened on January 29th and stayed open for a few days.  Prior to opening, it measured 2.65 feet and the ending elevation was 1.52 feet.  Worried community member calls regarding the high water were what got it opened.  B. Bourke has removed 2 tons of algae from the lake during the last month.  The construction on Mt. Olomana still has limited runoff into the lake during heavy rains.

Lake Dredging:  Oceanit is our choice for the dredging consuling contract . Their original contract was amended by B. Bourke, G. Colbert, and B. Hiramatsu.  Oceanit was  amenable to all changes.  The director of engineering is Dayan Vithanage and the project manager will be Jordan Moniuzko.  A formal meeting will be held Thursday, February 23rd in town to kick off efforts.

Strategic Plans:  Delinquent letters will go out.  Funds need to be repositioned.  As February is usually an audit month, B. Tassie will do a limited review.  B. Bourke and G. Lingle will meet with Ikaika Anderson.

Next Meeting date:  St. John Lutheran Church has offered to reduce our meeting room rental rate to $50.  The next meeting is scheduled for Tuesday, March 21st, 2017 at St. John.

The meeting was adjourned at 8:24pm.

Action List: 2/21/17 ELRA Board Meeting

16/3-7               All   Provide brief articles for C. Turner to use in newsletter.

19/9-3               A. Richardson and G. Gustavson   Redistribute funds at the American Saving Bank to bring each account within FDIC coverage.

17/1-4               B. Bourke and G. Lingle   Schedule follow up meeting with Ikaika Anderson.

17/2/1               B. Tassie   Perform a limited audit.

17/2-2                M. Novack   Get an application from A&B to reserve the free meeting room for  2018.