January 2020 Board Meeting Minutes

Board of Directors Meeting Minutes,  Tuesday, January 14, 2020

Present:  G. Gustavson, M. Novack, S. Harding, J. Fernie, A. Richardson, G. Lingle, J. Bean, D. Young, D. Medeiros, D. Kroll, L. Jenks, and C. Turner (Webmaster).  

Absent:  G. Rogers, R. Castanha, M. Compton and M. Spencer (Administrative Assistant).

A quorum was called by M. Novack and the meeting was called to order at 7:01 pm.

Approval of Minutes:  December minutes were approved as corrected.

Finance:  G. Gustavson shared the financial report by email prior to the meeting.  G. Colbert moved and G. Lingle seconded the financial report be approved.  The motion passed unanimously.  G. Gustavson continues to monitor expenses for the dredge.  He also will request a letter from M. Compton confirming the audit was completed.

Administration:  It was suggested by M. Novack that we have a training manual for new Board members.  A method of saving old and entering new documents is needed.  M. Spencer, L. Jenks, and J. Fernie will research this project.  Things to consider:  what do we keep, where should it be kept, and who should be able to access it.  G. Colbert observed we should make sure we have copies of all dock licenses.

Community Relations:  S. Harding attended the Kailua Neighborhood Board Water Pollution subcommittee, 01/09/20.  ELRA dredge was briefed.  Wendy Wiltse Ph.D. of Oahu Waterkeeper briefed KNB on oyster farming on Oahu for the purpose of repopulating Hawaiian waterways.  She demonstrated interest in ELRA participation.  Harding said he would relay to ELRA Board for further discussion.

EcoHarvester:  Several names have been suggested for the EcoHarvester  –  Limu Harvester, Moku, Gracie, Ogo Eater, Limu Koa, and Hana Hou which means “again and again.”  G. Colbert moved and J. Fernie seconded Hana Hou to be the name.  The motion passed.  G. Lingle is researching options for a floating barge to offload the harvested limu from the EcoHarvester.   

Dredge:  Regarding upland disposal sights:  S. Harding and M. Novack together with Jordan Moniuszko of OCEANIT have had meetings with Derek Esbill of Pacific American Foundation in Kaneohe and John McMillan of Hawaii Youth Correctional Facility in Kailua.  Both seemed very interested in our dredge material but the HYCF site is preferred.  Some reasons are:

  1. Their calendar schedule is more amenable and flexible to meet varying weather events and contractor availability.
  2. Much closer –transportation costs much less.
  3. They can take our material “as is” when it meets transportation acceptability.
  4. The property has adequate access for delivery trucks and sufficient areas to stockpile in periods of peak delivery.
  5. HYCF is more isolated from ocean/lake which provides greater unlikeliness of dredge material reentry regardless of heavy weather events. HYCF will be used depending upon concurrence from the Department of Health.

OCEANIT is in the process of drafting a letter of intent for the transfer of Enchanted Lakes Dredge Material to HYCF property for final upland relocation and use by HYCF agriculture programs.

OCEANIT has also reached out (01/13/20) to DOH (Edward Chen, Alec Wong, et.al) to set up a meeting late January to discuss upland disposal of dredge Material and gain their concurrence.

Bylaws:  The amended Bylaws were presented by D. Young.  J. Fernie moved and A. Richardson seconded the Bylaws be approved as corrected.  The motion passed unanimously. 

Next Meeting Date:  The next meeting date will be Tuesday, February 11, 2020, at 7 pm at the Emmanuel Episcopal Church at 780 Keolu Drive, Kailua.  The meeting was adjourned at 8:51 pm.