July 2020 Board Meeting Minutes

Board of Directors Meeting Minutes, Tuesday, July 14th, 2020

Present:  M. Novack, G. Gustavson, S. Harding, D. Medeiros, L. Jenks, D. Young, J. Bean, A. Richardson, J. Fernie, G. Lingle, M. Compton (via phone), and C. Turner (Webmaster).

Absent:  R. Castanha, G. Colbert and M. Spencer (Administrative Assistant).

A quorum was called by M. Novack and the meeting was called to order at 7:01 pm. 

Approval of minutes:  The June minutes had been sent out to the Board prior to the meeting and were approved.

Finance:  The complete finance report had been mailed to the Board prior to the meeting.  It was noted that General Liability and D & O insurances were slightly higher than budgeted but reasonable.  In the fiscal year 2019-2020, 114 single-family homes were current on their assessments.  The number of homes delinquent was 34. Thirteen of those were only 1 year in arrears and the remaining 21 are chronic.  Kukilakila had 20 voluntary members. In this current fiscal year of 2020-2021, approximately 30-35 single-family dwellings and 5 Kukilakila are paid.  M. Novack asked that all look at the coming year’s budget to see if any changes need to be made.  M. Compton agreed to do the audit for the last fiscal year.  D. Young moved and A. Richardson seconded the Finance report be approved.  The motion passed unanimously.

Administration:

Miscellaneous:  L. Jenks has created a Google electronic record account containing the name, address, phone number, and email address of all members of ELRA. With the password, all board members can access this account.  It should greatly aid communication.

Bylaws:  D. Young reported the Bylaws are complete.  There was discussion that due to the COVID-19 pandemic, we may not be able to have an annual meeting this year at Mid-Pac.  L. Jenks thought that perhaps due to our governor invoking a state of emergency, it may be possible to do an email “meeting” to vote in new Board members and perhaps approve the new Bylaws.  Our attorney will be consulted about the legalities of this method.  M. Compton suggested possibly having our members drive to a specific destination and, using social distancing, drop off their completed ballots.

KNB Meeting:  S. Harding attended the monthly Kailua Water Pollution of Kailua Waterways subcommittee headed by Levani Lipton.  It was attended partially in person and in zoom form due to social distance restrictions associated with COVID-19.  A DOH guest speaker, Sierra Payne, spoke to an ongoing water sampling project with the Kailua waterways that would end in July.  A follow-up report should be completed by the end of August and released when approved.  Stormwater abatements were discussed.  Sierra Payne wanted to establish more community outreach for the public to understand the need for, and the ability to report potential problems during storm events.  S. Reiziss wanted to know if there was a possibility of Kailua getting a sand sweeper for beach cleanup purposes which was warmly received.  S. Harding asked about the TMDL progress and the characterization of the Kailua waterways.  The characterization category our body of water is assigned determines the maximum allowable level of pollutants that will be legally allowed.  The final determination had not been assigned.

Nomination Committee:  J. Fernie reported two possibilities for new Board members were received from M. Compton. G. Lingle had a suggestion also.  These three will be contacted by J. Fernie.

Dredge:  S. Harding informed us of the latest developments of the dredge.

Lake Security:  M. Compton reported there is an increased number of paddlers due to no school and people out of work due to COVID-19.

EcoHarvester:  C. turner reports the lake water level is still too low to move Hana Hou. When it can come out, it will be kept at a deeper spot during the low water summer months.

Next Meeting Date:  The next meeting will be Tuesday, August 11th, 2020 at 7pm at the Emmanuel Episcopal Church at 780 Keolu Drive, Kailua. (if possible) The meeting was adjourned at 8:34pm.