October 2021 Board Meeting Minutes

Enchanted Lake Residents Association Board of Directors Zoom Meeting Minutes
Tuesday, October 12, 2021

Conducted via Zoom:  Present:  D. Young, J. Fernie, G. Gustavson, D. Kroll, M. Novack, C. Turner. M. Compton, D. Medeiros, A. Richardson, and M. Spencer (Administrative Assistant).

Absent: J. Bean, G. Colbert, R. Castanha, S. Harding, and L. Jenks.

The meeting was called to order by D. Young, President, at 7:03 pm.  A quorum was declared.


The draft Minutes for September 2021 had been circulated via email prior to the meeting.  Following a brief discussion, G. Gustavson moved and J. Fernie seconded the motion that the September 2021 Minutes be approved.  They were approved unanimously.

Finance: G. Gustavson provided via email the monthly report of September 2021 receipts and expenses compared to the Budget approved last month.  Both receipts and expenses are tracking our budget.  We have received $32,334 from the Assessed Lots, which equates to 107 members so far this year, versus 106 for all of last year.

There were no significant expenses in September.  Our general liability policies expire on October 26.  Our broker is currently working to get renewals in place.

The ELRA Annual Financial Report was provided to the Board by separate email.

Thanks to Alan Richardson and Adam Bookatz for their continued support of the ELRA finances, and to Melody Spencer for the annual assessment processing.

A motion was made by C. Turner and seconded by M. Compton that the September 2021 Finance Report be accepted.  The motion was approved unanimously.

Administration:  D. Young had shared his Communications Log prior to the Meeting.

Report from the Kailua Neighborhood Board (KNB):  No report was available.

ELRA Email: Following discussion, it was agreed that C. Turner (webmaster and holder of email addresses) will provide a copy of the current listing of emails to M. Spencer, who will match the list against the Master Spread Sheet (Document that is updated as new information is acquired).  Spencer will make corrections and return to Turner.

10-1 TASK:  Match existing email addresses against the updated list of email addresses. **C. Turner and M. Spencer M. Novack**

Annual Report: In lieu of an Annual Meeting, ELRA will provide the membership a written Annual Report 2021. D. Young described the elements of the report that he is currently working on and encouraged all officers and committee chairs to provide the necessary input.

Elections: M. Novack reported that for 2021-2022 board term there are five vacancies and five potential candidates, three currently serving and two new faces. The hard-copy ballot mailout went today when M. Spencer delivered 155 mailout envelopes to the US Post Office.  The email ballot mailouts will be sent on 18 Oct by C. Turner.  Turner has created a PDF Ballot that will allow voters to email it back to the Elections Committee

Hard-copy Ballots are supposed to be returned NLT 22 Oct and email ballots are supposed to be returned NLT 25 Oct.

All ballots will be counted by the Election Committee (on a date yet to be determined), with possible assistance of D. Medeiros, D. Kroll, and G. Gustavson.  Attention will be paid that there is only one ballot per household and that these households are paid-up on their annual assessments.

Certificate of Appreciation Rod Castanha:   D. Young reported that the Certificate is complete, ready for signatures and framing.  He has already purchased the frame.   A representative group of Directors will visit Castanha at his home to deliver the Certificate. The target date is around the 22nd of October, the planned-for date of the Annual Dinner.

10-2 TASK:  Call Castanha residence to determine what a good date might be to present the Certificate. **M. Novack** COMPLETE

Committee Reports:

Dredging Committee: No report

Membership Committee: M. Compton noted that ELRA had been contacted by a potential Associate Member and that the appropriate application form had been sent.  He noted that the lines of communication and approval as relates to potential new members needs to be clarified.  Compton stated that he did not think that the Membership Committee should be handling money.  The Board expressed agreement

10-3 TASK:  Work out best lines of communication and procedures appropriate for the Membership Committee to consider and on-board new members. **M. Compton and M. Novack**

Operations Committee (Lake Clean Up): M. Compton described an effort led by Representative Lisa Martin (State House District 51) to lead a clean-up, using 808Cleanup Nonprofit in Kimo’s Cove. The outcome was very positive.

The Board again discussed possible ways to clean the waters of the lake.  It was agreed that ELRA should advertise for cleaning assistance.  Task 8-4 was reenergized.

8-4 TASK:  Advertise on Next Door for a person or company that can clean the Pond on an agreed to schedule. **M. Novack**

Environment Committee: D. Kroll reported via email that there was not much to report. Stayed pretty much the same as August. Not getting worse with limited rain, but not getting better.
Two out of five spots reported their observations for the month of September.

D. Kroll reiterated that since ELRA has now engaged D. Esibill for quarterly water testing, it seemed that the continued efforts of the Committee to test for salinity were duplicating the testing effort. The Board, again, agreed and recommended that the Committee stop testing for salinity.

D. Young raised the topic of Storm Drain Marking. This volunteer program is sponsored by the Storm Water Quality Branch of the State Department of Facility Maintenance (DFM) (with funding secured by Esther Kia’aina (District 3, City Council) and supported by Lisa Martin (State House District 51), that involves marking storm drains to encourage the community to keep pollutants out of the storm drain system.

It’s an excellent opportunity to educate the public about the link between the storm drain system and water quality to help deter littering, excess fertilizer use, dumping, and other practices that contribute to nonpoint source pollution and urban runoff.

Much more information can be found at. https://www.honolulu.gov/cms-dfm-swq-menu/site-dfm-swq-sitearticles/20893-storm-drain-marking.html

Considerable discussion followed, to include mention of previous efforts by former Board member Michele Compton. It was agreed that ELRA should play a role in this.  D. Young suggested that L. Jenks, who has demonstrated interest in the environment, might be the responsible person.

10-4 TASK:  Collect more information about this program and explore how ELRA might contribute to the effort. **L. Jenks**

Next Meeting Date:  The next Board meeting will take place by Zoom on Tuesday, Nov 9, 2021 at 7pm.  The next KNB meeting will be Nov 4, 2021.  L. Jenks is scheduled to attend.

Adjournment: D. Kroll moved adjournment, which was seconded by G. Gustavson.   The affirmative vote was unanimous.  The meeting adjourned at 8:15 pm.         

Respectfully submitted, M. Novack