September 2015 Minutes

Enchanted Lake Residents Association, Board Meeting, September 15, 2015

Present: Greg Colbert, Margaret Novack, Al Richardson, Bob Molyneux, Bob Tassie, Rod Castanha, Shannon Oshiro, George Lingle, Doug Kroll, Kelly Adams

Bob Bourke (Scientific advisor), Cindy Turner (Webmaster), Melody Spencer (Administrative Assistant), Gwen Benevides (Special Guest)

Absent: Michele Compton, Stephen Kofsky

A quorum was declared and the meeting called to order at 7:05 pm.

Approval of Minutes The minutes for the August 11, 2015 meeting were reviewed and approved.

Ongoing Business:

Upgrade of Financial System Alan proposed that the ELRA purchase the QuickBooks online program. He stated that our billings, collections, reports and budgeting will be better managed through this online program rather than the basic excel spreadsheets we are currently using. The Board unanimously agreed to purchase the program which will cost $401.60 yearly. Alan further reported that Gwen Benavidez has agreed to assist us with inputting and updating our financials into the QuickBooks online program.

Financial Report Melody informed the Board of the current balances for the checking and savings account. She also notified the Board that the D & O insurance was paid last month and the general liability insurance, which is a sizeable expense, will be due next month.

Doug stated that he has been looking at companies to manage whatever monies we should receive from the settlement. He stated that he and Alan have found a company in which they like their philosophy and has a great track record (Cadinha & Co.). He provided a brochure for the Board to look over.

Executive Session:

The board went into Executive Session to discuss the update/status of ongoing litigation. In addition to the board, Bob Bourke was also included as he is a part of the litigation liaison committee.

Continuation of Ongoing Business:

Kamehameha Schools DPP Greg continues to work with Kamehameha Schools on a strategy for a long-term sustainability plan.

Kukilakila Boat Ramp Dredging Bob B. stated that we currently have 2 permits to conduct dredging. One permit allows us to remove up to 20 cubic yards of material from the lake fronting the Kukilakila Boat Ramp.  The only conditions associated with this permit have to do with notification, provision of a silt screen barrier, and minimal endangered species safety issues.  Goodfellow Brothers has volunteered to assist with the removal and trucking if ELRA coordinates the permits and site controls.  Matt, from GFB wants to meet with an ELRA and KCA representative one day this week on site at 5pm to coordinate details.

Our second permit is to remove about 5,000 cubic yards of material from the shallow section of canal at the exit from the lake.  This permit requires three additional reports to be filed before the USACE grants the permit: 1) an Essential Fish Habitat report to NOAA showing how we will not pollute Kailua Bay, 2) a Biological Evaluation report to USFWS explaining how we will not injure endangered waterbirds, and a grading report to USACE (and to the City) explaining where we are going to put 5,000 cubic yards of mud.   If we can’t find a site outside the lake, then another option would be to build a 130-foot diameter island in the middle of the lake.  Unfortunately, this option would require an additional (404) permit from the USACE and would trigger a State DOH 401 water quality certification.  The average period of time to get a 401 certification is over two years.   Hopefully GoodFellow Brothers will also help us find a place to put 5,000 cubic yards of dredge spoils.

Treatment of Special Assessments A motion was made to offer a vote at the annual meeting to pay back the special assessments payments to those residents that have paid. The Board was unanimously in favor.

Annual Meeting Annual meeting will be held at Mid Pac Country Club. Rod will work on the menu options and making the arrangements.

Annual Assessments Annual assessment invoices will be sent out this month to single family residences. A voluntary billing to be sent to Kukilakila at a later date.

Board Member Openings Greg stated that there are currently 3 openings. Board members suggested that the individuals talk to various ELRA members about serving on the Board.

Insurance Coverage’s Doug stated that he has been in discussion with our current company (Essex) and has also been looking at other insurance companies. He will keep the Board apprised when he receives additional information.

Lake Health Shannon reported that he continues to work on cleaning up the mangrove. He shared that after the recent storm, he and Bob B. did a clean out of the lake. Shannon stressed that homeowners should be responsible to keep their lake front areas from building up.

The meeting was adjourned at 9:55 pm.

 

Action Item List: 9/15/15 ELRA Board Meeting

 

Mel
  • Follow up on approved minutes to send to Cindy for website
  • Send annual assessment invoices and annual meeting invites by 9/30/15
  • Send all financial spreadsheets to Alan

 

Greg

 

  • Review/final approval of annual meeting invites and proxies
  • Prepare a written statement to be included in annual assessment invoices for Kukilakila
Cindy

 

  • Send template for previous annual meeting proxies
Doug
  • Continue to look at other insurers for general liability policy
  • Send website information on Cadinha to BOD
  • Inquire if insurance covers lake volunteers