Enchanted Lake Residents Association Board of Directors Meeting Minutes
Via Zoom, Tuesday, 16 January 2024
PRESENT: Greg Colbert, Mike Compton (call in), Linda Jenks, Gus Gustavson Connie Jewell, Todd Jewell, Margaret Novack, Alan Richardson, Fran Tannen, Cindy Turner, Don Young, and Melody Spencer (Admin Asst)
CALL TO ORDER – Don Young: The meeting was called to order at 7:03 pm. A quorum was declared.
APPROVAL OF THE December MINUTES – Connie Jewell: Draft minutes were emailed to the Board prior to the meeting. L. Jenks moved to approve the amended December minutes and G. Gustavson seconded the motion. The minutes were approved.
FINANCIAL REPORT – Gus Gustavson: G. Gustavson emailed the comparison of expenses in December 2023 to 2022 and the Monthly Financial Report for the month ending December 2023 to the Board along with the following summary prior to the meeting:
- There are no significant expenses for the ELRA finances in the month of December 2023. There were two expenses paid from the QSF, one for Eco-Harvester repair and one for Oceanit dredging planning support in 2023.
- The American Savings Bank December end of month balance is $2,252 in Savings and $27,436 in checking.
- Comparison of expenses year-to-date (Jul-Dec 2023) with last year (Jul-Dec 2022) show there are no significant differences and expenses are on track with the budget.
- Thanks to Alan Richardson and Adam Bookatz for their support of the ELRA finances.
The Financial report was approved by acclimation, pending audit.
Account Delinquencies: This is the time of year that ELRA usually sends letters to the members who are delinquent in paying their annual assessments. It was agreed that the Treasurer (G. Gustavson) would sign the letters and that they would NOT be sent via Certified Mail.
G. Gustavson shared that the number of delinquent accounts has been growing each year and the sums of money due to ELRA needs to be addressed. He requested A. Richardson to provide more detail.
Following a discussion, it was agreed to form a small working group to examine the facts and bring possible recommendations for solutions to the Board. It was further agreed that legal counsel should be consulted.
The working group is as follows: Alan Richardson, Gus Gustavson, and Greg Colbert.
ADMINISTRATION:
2024 Goals and Objectives Review/Revisions – Todd Jewell/All: No report.
Committee Assignments for 2024 – Margaret Novack: M. Novack had emailed proposed Committee Assignments for 2024 prior to the meeting. The recommendation to merge the Annual Dinner Committee with the Community Relations Committee was agreed to and Board Members agreed to their committee assignments.
Remaining Action Items from 2023 – Margaret Novack: M. Novack had emailed the listing of incomplete Action Items developed during 2023 prior to the meeting. A quick review of the list showed that four items should be carried into 2024, three were no longer relevant, and one had been completed.
COMMITTEE REPORTS:
Dredging Committee – Greg Colbert: G. Colbert reported on the need to apply for an extension to the current permit.
He also talked about a document he was working on that outlines a history of the lake relative to the need for dredging.
Environmental Committee – Linda Jenks: L. Jenks reported that she continues to reach out to the various City and County (C&C) officials with oversight of the Berm Openings. She, Cindy Turner and Bob Bourke met with Tyler Sugihara and Thomas Takiuchi with Department of Facility Management, C&C. Neither were very welcoming of ELRA’s goals in opening the berm.
Randall Wakamoto of C&C DFM is intending to put in “green infrastructure” that would involve an underground treatment center. It is early in the development of this project, and detail is needed.
L. Jenks and Cindy Turner attended the monthly Water Quality Subcommittee of the Kailua Neighborhood Board, chaired by Levani Lipton on 11 Jan 2024. The group was briefed on a study being conducted by a team from Stanford University studying pathogen pollution at Castle Beach, measuring the concentration of fecal indicator bacteria. They are NOT focused on areas around Kaelepulu Stream. It was agreed that ELRA should share the data that has been developed as part of the ELRA Water Quality studies.
Operations Committee – Mike Compton reported: There was no unusual activity on the lake during the last month.
Membership Committee – Danny Medeiros: No report.
OTHER BUSINESS: Shooting firearms into the Lake: A draft letter is being written that will be sent by the ELRA Board to violators.
AJOURNMENT: D. Young adjourned the meeting at 8:50 pm.
MINUTES SUBMITTED BY: Margaret Novack
NEXT MEETING:
- Board of Directors Meeting: 13 February 2024 at 7:00 pm – Emmanuel Episcopal Church
- Kailua Neighborhood Board Meeting: 1 February 2024 at 7:00 pm – Don Young