Board of Directors Meeting Minutes, Tuesday, June 11, 2019
Present: M. Novack, J. Fernie, B. Tassie, Mike Compton (via phone) Michele Compton, A. Richardson, G. Gustavson, S. Harding, G. Lingle, G. Colbert, D. Young (via phone), R. Castanha, D. Kroll, and M. Spencer (Administrative Assistant).
Absent: C. Turner (Webmaster).
Guest: Jeanette Bean
A quorum was called by G. Colbert and the meeting was called to order at 7:02 pm.
Approval of Minutes: B. Tassie moved and M. Novack seconded the corrected minutes of the April 9th meeting be approved. G. Gustavson moved and A. Richardson seconded the minutes of the May 14 meeting be approved. Both motions passed.
Finance: Copies of the report had previously been sent to the board via email. Their contents were discussed by G. Gustavson. A. Richardson commented the address list had been updated. There were approximately 15 address changes. We are ready to mail out the yearly maintenance assessment letters. The fees are the same: $300 per household, $25 for a powerboat sticker and $10 for a kayak or one-man canoe. We have received our shipment of window envelopes and M. Spencer will order the return envelopes. G. Lingle moved and B. Tassie seconded the Finance Report be approved. The motion passed unanimously.
Strategic Plans: D. Young and M. Novack met with Andy Char to discuss the scope of work he will be performing – drafting the Articles of Incorporation and updating the By-Laws. He had several questions and G. Colbert was consulted by phone. A board member requested the document listing the assignments for the Administrative Assistant and Accounting firm to be sent to all. J. Fernie will locate and send it.
Lake Rules: Mike Compton has been working on the update of lake rules. G. Colbert will check the draft and make comments. There was some discussion regarding some of the new giant homes (look like hotels!) going up. Should their fees be the same?
Dredge: Not too much has happened. We are waiting for the Coastal Zone Management (CZM) federal consistency conditional concurrence. In addition, we need the USACE Letter of Permission authorizing the dredging of Kaelepulu Pond. The DOH will be posting an environmental notice on Monday, June 24th. After the public comments have been received, our general notification letters will be sent to the lake owners.
Lake Maintenance/Health: G. Lingle reported that our “Private Lake” sign had been run over by some women in a canoe. The sign broke off and was missing for a day. They retrieved it and placed it on his dock. G. Lingle said he will reposition the sign in the canal.
Nominating Committee: D. Kroll is working on getting new people to volunteer to be on the Board. He is also working to get the terms staggered so we do not have such a large turnover in the same year. Michele Compton brought a guest, Jeanette Bean who lives on the lake. She gave a short biography and said she would possibly be interested in running for the Board.
Community Relations: As the Kailua Neighborhood Board Meeting fell on the 4th of July, it was rescheduled to July 9th. D. Young has volunteered to attend. There was a discussion about attending the subcommittee about water quality headed by Levani Lipton. All felt this would be a good idea. They meet on the second Thursday of the month at Parks and Recreation Building at 6 pm -7 pm. This month it will be on July 11th and S. Harding will attend. G. Lingle asked if we have a finished copy of the “Welcome Letter” for new lake dwellers. Much discussion ensued. M. Spencer will compile a list of all new sales on the lake in the past year or so and we will then send them the letter or hand-deliver it via Block Captains. M. Novack enumerated the various tasks that need to be accomplished for the Annual Meeting and asked for volunteers.
Executive session was called.
Next Meeting Date: The next meeting will be Tuesday, July 9th, 2019 at 7pm at the Emmanuel Episcopal Church at 780 Keolu Drive. The meeting was adjourned at 9:55 pm.