July 2018 Board Meeting Minutes

Enchanted Lake Residents Association, Board of Directors Meeting , Tuesday, July 10, 2018

 

Present:  G. Colbert, S. Harding, B. Molynuex, R. Castanha, M. Compton, D. Vonier, A. Richardson, M. Novack, S. Harding, B. Tassie, J. Compton and G. Lingle.

Absent:  G. Gustavson, J. Fernie

Guests: Chad Waters (Developer-Olomana Heights) and Mike Compton (Asst Security Officer)

Chad Waters:  Mr. Waters discussed the past grading and the challenges that have been presented.  He shared that they are planning another small phase of grading for next year.  He informed the board that the Department of Health upped their inspections.  He also shared that they received a violation because they closed the permit prior to clearing the vegetation.  Mr. Waters stated that they are basically done with this project but are working on 2 other projects in Kailua.

Mr. Waters and Doug Kroll informed the board of his observations after hiking Olomana Heights to the head of the Keolu hardened Stream bed and the length of the culvert.  He stated that vegetation overgrowth is bad and it appears that City & County is poorly maintaining it.  He suggested that a filtration channel system be set up at the end of the culvert.  Mr. Waters informed the board of an upcoming meeting for Olomana Heights on August 1st, 2018 at the Republic Nightclub.

Mike Compton: Mr. Compton informed the board that he got the security boat running suitable for moving around the lake.  He suggests that the board consider purchasing a new motor due to the salt build up, which could run about $6,700.  He stated that he estimates that a new boat may be needed in approximately 5 years.

  1. Novak moved to the establishment of a committee to replace the motor for the security boat. Should a motor be found (not to exceed $3,000), it can be approved electronically. B. Tassie seconded and all were in favor.

Approval of Minutes:  Bob T. moved and J. Compton seconded the June 12th, 2018 minutes be approved with Alan’s corrections.

Finance:  A. Richardson discussed the financial report with the board, noting that the biggest expense for June was for Oceanit.  Annual assessment memos and invoices are scheduled to go out on August 1st, pending an update on the owner/addresses by Title Guaranty.

A motion was made by B. Tassie to leave the Annual assessments at $300, the power boat stickers at $25 and the non-power boat stickers at $10.  It was seconded by M. Compton and all were in favor.

Strategic Plans: Proxies and call for board nominations were mailed out to all paid members in June.  There are 6 board members up for re-election this year.

Community Relations:  S. Oshiro attended the recent Kailua Neighborhood Board meeting.  He shared that they are planning on establishing a subcommittee called Clean Waterways and will be picking the committee at the next meeting.

Lake Maintenance:  S. Oshiro informed the board that he has done a couple of clean ups.  He will also be working with the project grad program again to do small clean ups.  S. Oshiro is thinking about surveying resident’s boats and docks to ensure they are in good condition.

Dredging:  S. Harding reported we continue to be within the approved budget. He shared as of yet, neither the Department of Health or Army Core of Engineers has made a ruling or recommendation for public notice since the permit was submitted on 6/22/18.  Oceanit met with Kamehameha Schools on 6/28/18 to discuss the permit process and public notification plan/statement.  This meeting was for the exchange of information.  S. Harding stated that Kamehameha Schools would like to see what we’d like to present before we actually present it.  S. Harding stated that as soon as we know what they will require, we will need to decide where the dredge location site will be.

New Business:  G. Lingle discussed the Hele stream and stated that the coco palms are not being maintained and are polluting the water.  G. Colbert and D. Vonier wrote a letter a year ago to the road maintenance division and G. Lingle suggests the letter be resurrected and rewritten.  He suggested even sending the letter to multiple departments to get action.

A motioned to accept the new associate membership of Ron Graham was made and all were in favor.

Executive Session: The board went into Executive Session.

Next Meeting Date:  The next meeting will be on Tuesday, August 14, 2018 at 7pm in the A & B meeting room.  The meeting was adjourned at 10:00 pm.

 

Action List: 7/10/18

 

  1. Spencer: Give updated list of registered boaters to S. Oshiro and M. Compton monthly on the 1st.
  2. Colbert: Contact Cynthia from Title Guaranty to have her run a listing of resident’s and addresses to be sent by email.
  3. Colbert: To rewrite the letter to the Road Maintenance Division regarding the Hele stream.
  4. Tassie: To attend next Kailua Board Meeting on August 2nd, 2018