October 2015 Minutes

Enchanted Lake Residents Association, Board Meeting, October 13, 2015

Present: Greg Colbert, Bob Molyneux, Bob Tassie, Rod Castanha, Shannon Oshiro, George Lingle, Doug Kroll, Michele Compton, Kelly Adams

Cindy Turner (Webmaster), Melody Spencer (Administrative Assistant)

Absent: Margaret Novack, Al Richardson, Stephen Kofsky, Bob Bourke (Scientific advisor)

A quorum was declared and the meeting called to order at 7:04pm.

Approval of Minutes The minutes for the September 15, 2015 meeting were not available and will be reviewed/approved at the next meeting.

Ongoing Business:

Financial Report/Upgrade of Financial System Greg reported that there have been some logistical issues with the online QuickBooks, which they will continue to work on. The balance for the checking and savings accounts were reported to the Board.

Insurance Coverages Greg stated that the general liability insurance is coming up for renewal. He shared that although Essex is offering to renew our insurance for the same premium, our Agent Matthew Len is continuing to shop around.

Bob T. motioned to delegate Doug and Greg to make a decision on which insurance company the ELRA will use to cover the general liability. It was seconded by George. All of the Board was in favor.

Olomana Heights/Goodfellows Greg informed the Board that he and Bob B. had a meeting with the developer and engineer about the runoff in the lake which were documented by Bob B. and Cindy. The efforts they are making is exceeding the grading requirements that were set for them and they are looking at doing even more, such as creating a grass filtration system. Muddy water was noted coming from the bike trails. Greg stated that the ELRA and Olomana Heights will put pressure for a fence to be put in place to prevent access by dirt bikers.

Executive Session:

The board went into Executive Session to discuss the update/status of ongoing litigation.

Continuation of Ongoing Business:

Kukilakila Boat Ramp Dredging Greg estimated that it could begin as early as 3-4 weeks. He stated that copies of the permit and a fundamental operational plan will be forwarded to Goodfellows. A meeting will also be set up to review logistics. At that time, the parties may also confirm insurance coverages, etc. Kelly requested that as much advance notice as possible be provided to KCA for the logistical meeting.

Annual Assessments Melody reported that we have received annual assessments from approximately 45 households which is about 33% of the single resident homes. Additional assessment payments are anticipated in the weeks ahead.

Annual Meeting Melody has received confirmation for 37 people attending the dinner. Rod stated that we need at least 50 for the room he has reserved. George suggested generating an email to remind residents that the dinner is being substantially subsidized by ELRA. Greg requested that a reminder mail out also be completed.

Board Member Openings Michele had 2 recommendations for the Board and Greg had one. Bob M. would like Board nominations to be received by the 15th.

Kamehameha Schools DPP Greg shared that the ELRA’s position is that KS needs to do a better job in assisting with a sustainability plan.

Planning Calendar To be discussed at next meeting.

Lake Health Shannon reported that he continues to go out monthly and picks up rubbish from the lake. His recent efforts have been concentrated in Kimo’s Cove and on mangrove removal.

The meeting was adjourned at 8:40pm.

 

Action Item List: 10/13/15 ELRA Board Meeting

 

Mel
  • Send annual meeting/dinner reminder notices
  • Send most recent residents’ spreadsheet to Greg
  • Send minutes/financials to Board 2 weeks after meeting

 

Greg

 

  • Contact Kukilakila President James Adams to discuss dredging
Cindy

 

  • Send email reminder to residents regarding annual meeting/dinner
Bob B.
  • Send operational plan to Kukilakila for dredging